Executive Personal Assistant and Office Manager

Role Description:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This is a full-time role that will involve a wide range of responsibilities to provide support to executives to ensure the smooth running of the office. This is a hybrid role, located in Tel Aviv-Yafo, with flexibility for some remote work.

Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments
• Act as a point of contact between executives and internal/external stakeholders
• Prepare and edit correspondence, communications, presentations, and other documents
• Perform general administrative tasks to ensure smooth operations in the company’s office
• Conduct research and compile data to prepare reports and presentations
• Arrange travel itineraries and handle logistics for executive trips
• Handle sensitive information with discretion and maintain confidentiality
• Prioritize and manage multiple projects simultaneously
• Anticipate the needs of executives and proactively address them
• Assist in organizing and coordinating company events and meetings

Qualifications:

• 2 year minimum experience as an Executive Assistant or similar role
• Experience in office administration, including managing budgets, schedules, and events
• Excellent written and verbal communication skills
• Ability to multi-task and prioritize responsibilities effectively
• Strong organizational and time-management skills
• Ability to handle confidential information with integrity
• Demonstrated ability to work independently and as a team member
• High level of attention to detail and accuracy
• Proficient in Microsoft Office and Google Suite