Administration Associate

Overview

Title: Administration Associate

Position Reports To: Administrative Manager

Location: Kabul, Afghanistan

This position is only for Afghan locals

Summary Scope Of Work

The Administration Associate is responsible to provide administrative support for main office and Kabul Cluster offices within Urban Health Initiative (UHI) project in Jhpiego city level office.

Duration Of The Assignment

The anticipated duration of the assignment is going to be 12 months with a possibility of extension. However, the duration of the assignment depends upon various factors including and not limited to the staff performance, availability of funding, donor requirements and need of the project/organization.

Responsibilities

Provides administrative/office support to the Jhpiego/UHI main office and cluster offices.

Oversee timely daily/general cleaning of the office and furniture/office equipment maintenance, etc.

Routing PRF for main office and clusters needs.

Assist monthly food menu for office staff and share it with procurement officer for further process.

Providing and supplying monthly cooking gas, stationery, water and cleaning supply for all clusters.

Under take daily quality and quantity check of food stuff.

Ensures proper usage and prompt replacement of kitchen and office supplies and p u t request on time for stock shortages.

Draft and translate letters English to Dari and Pushto or vice versa.

Assist inventory officer to collect complete package of purchased documents (PRF, PO, invoice and GRN etc.) from cluster offices and procurement

Assist inventory officer to prepare annual Inventory Report for main office in first of May of each year.

Assist liaison officer for collection of data from Finance, HR and technical departments for submission of semiannual report to MoEC.

Assist to obtain airport entry permits for Jhpiego vehicles.

Asist Admin team for shipments custom clearance.

Undertake any other tasks assigned by the supervisor relevant to the job.

Required Qualifications

Bachelor’s degree is required preferably Bachelor’s in Business Administration.

3 to 4 years working experience in relevant field with international organizations.

Strong technical skill in administration.

Excellent organizational and interpersonal skills with a service-oriented outlook.

Having previous experience with USAID funded project will be an advantage.

1Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.