Administrative Manager with a Focus on Tourism

Job Description: Administrative Manager with a Focus on Tourism

Key Tasks:

• Office Operations: Overseeing office supplies, grocery orders, paper, deliveries, etc.
• Project Setup: Opening new projects in the "Priority" system.
• Registration Forms: Sending registration forms to participants and inputting completed forms into the Priority system.
• Registration Tracking: Monitoring the status of registration forms.

Relevant Tasks – Flights and Visas:

• Flight Management: Handling all aspects of flight arrangements, including group and individual flights, external purchases, preparing lists for ticketing, etc.
• Note: The flight management portfolio holds a value exceeding $600,000.
• Passport Verification: Checking passport details, scanning, and re-verifying them in the system.
• Ticket Distribution: Sending flight tickets to clients.
• Visa Instructions and Tracking: Sending visa instructions via email and following up on the process.
• Passport Collection: Coordinating the collection or dispatch of passports via email.

Relevant Tasks – Trip Preparation:

• Passenger Lists: Preparing a list of travelers.
• Rooming Lists: Compiling rooming arrangements.
• Equipment Orders: Arranging for audio kits.
• Badge Preparation: Preparing iron-on numbers for identification.

Relevant Tasks – Group Meeting Preparation:

• Guaranteed Trip Confirmation: Sending an email to confirm the trip and schedule.
• Flight Schedule Preparation: Creating a flight schedule for group meetings.
• Birthday Check: Checking and noting any participant birthdays.

Key Tasks:

• Airport Meetup Email: Sending an email to coordinate the initial group meeting at the airport.
• Food Survey for Group Meetings: Conducting a food survey to gather preferences.
• WhatsApp Group Creation: Setting up a WhatsApp group for the trip.
• Group Zoom Meeting Coordination: Scheduling and participating in pre-trip Zoom meetings.
• Material Distribution: Sending relevant materials and information to clients.