Secretary

Office Receptionist / Secretary / Administrative Coordinator

Location: DBL-K Architects Office

Job Overview:

We are seeking a dedicated and organized Office Receptionist / Secretary / Administrative Coordinator to join our team. This role involves welcoming clients, coordinating meetings, managing schedules, handling phone and email communications, and providing administrative support to senior management. The candidate will also assist in day-to-day office operations and the management of various administrative projects, ensuring smooth and efficient workflows that align with our office needs.

Responsibilities:

Welcoming clients and handling reception duties.

Coordinating meetings and appointments.

Daily schedule management.

Managing phone and email correspondence.

Providing administrative support to senior management as needed.

Assisting in administrative project coordination.

Requirements:

Minimum of 2 years of experience in a similar role – advantage.

Previous experience in diary management and administrative coordination – an advantage.

Proficiency in Microsoft Office.

Bachelor’s degree – advantage.

Strong recommendations from previous positions – advantage.

High organizational skills, attention to detail, and adherence to deadlines.

Ability to manage multiple tasks simultaneously while prioritizing effectively.

Excellent communication skills and the ability to well in a team.