Executive Personal Assistant (Part Time)

Established in 2022, Guardz rapidly emerged as a noteworthy player in the cybersecurity sphere, securing $30M in funding and rallying a dedicated team of 50 industry professionals. Our vision is to foster a safer digital landscape for small and medium businesses across the globe. To this end, we introduced our comprehensive all-in-one Secure & Insure platform in early 2023, and continue to grow and expand our team, our partnerships and our revenue.

We are looking for a highly motivated and organized Executive Personal Assistant to provide top-level support to both the CTO and CEO, ensuring business activities run smoothly and efficiently while maintaining the highest level of confidentiality. The ideal candidate will be a proactive self-starter, skilled in multitasking, prioritizing tasks, and delivering exceptional work in a fast-paced environment.

Responsibilities:

• Manage the CTO and CEO calendars, including scheduling appointments, meetings, and ensuring preparation for all engagements. Be mindful of priorities and ensure optimal use of the executives time and attention
• Coordinate logistics for internal and external meetings, including agendas, materials, taking notes, gathering action items and ensuring follow-up actions
• Serve as the primary point of contact, managing calls, emails, instant messages and visitors. Maintain strong working relationships with contacts inside and outside of the company
• Arrange complex travel itineraries covering flights, accommodations, and transportation
• Provide administrative support to the executive team as needed
• Handle both personal and business matters with professionalism and discretion
  
  

• 5+ years of proven experience as an Executive Assistant, ideally in a high-tech environment
• Bachelor's degree is preferred
• High proficiency in Microsoft Office Suite, Google suite, Slack, Monday, etc.
• Native or fluent in both English and Hebrew
• Strong organizational, communication, and time management skills, ability to prioritize and manage multiple tasks in a fast-paced setting
• A high degree of proactiveness, professionalism, and strong work ethic coupled with a sense of responsibility and discretion
• Part time job scope (50%-60%) with a majority of in-office days per week