Executive Assistant to the CEO

Company Description

Panaya is a SaaS-based company located in Hod HaSharon, offering Smart Testing solutions and Change Intelligence for ERP, CRM, and cloud business applications. Certified by SAP, Oracle, and Salesforce.com, Panaya accelerates digital landscapes with AI-powered Test Automation and Impact Analysis. The company focuses on ease of use, ensuring seamless collaboration between business and IT for high-quality software delivery.

About the Role

We are seeking an exceptionally organized, proactive, and resourceful Executive Assistant to provide top-level support to the CEO of Panaya. This role is pivotal in ensuring smooth operations and enhancing the CEO’s productivity by managing a broad range of administrative, organizational, and logistical tasks with precision and confidentiality.

As the CEO’s Executive Assistant, you will be entrusted with managing a dynamic schedule, coordinating travel arrangements, facilitating meetings, and ensuring all follow-ups and action items are efficiently handled. You'll also communicate on behalf of the CEO, representing Panaya with the utmost professionalism and discretion.

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the CEO’s complex calendar, prioritizing and coordinating meetings, events, and daily activities.
• Travel Coordination: Arrange and manage all aspects of business travel, including flights, accommodations, and itineraries, with a positive approach to handling last-minute changes.
• Project & Meeting Assistance: Support various projects, board meetings, and strategic initiatives by preparing materials and following up on action items.
• Stakeholder Communication: Build and nurture strong relationships with internal and external stakeholders through professional and respectful communication.
• Confidentiality & Discretion: Handle highly sensitive and confidential information with the utmost discretion and professionalism.
• Administrative Tasks: Oversee tasks such as expense reports, document preparation, and special projects, including planning events, board meetings, and management off-site.
• Meeting Preparation: Prepare and organize materials for meetings, presentations, and events to ensure the CEO is well-equipped and informed.

What will you need?

• Experience: 3+ years of recent experience as an Executive or Personal Assistant, preferably supporting C-Suite executives in a high-tech or dynamic business environment.
• Organizational Excellence: Outstanding organizational and time management skills, with an ability to prioritize effectively.
• Project & Event Management: Proven ability to manage projects, events, and budgets with accuracy and detail.
• Communication Skills: Exceptional verbal and written communication skills in both Hebrew and English.
• Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with an aptitude for learning new tools.
• Detail-Oriented & Adaptable: Strong attention to detail, with a flexible approach to managing shifting priorities in a fast-paced environment.
• Problem-Solver: Comfortable navigating complexity and uncertainty, with a solutions-oriented mindset.

This role is ideal for a proactive and poised professional eager to support a visionary CEO and contribute to Panaya’s mission. If you’re ready to bring your organizational prowess and dedication to a high-energy team, we’d love to hear from you.