Office Administrator-Temporary (maternity leave replacement 6-9 month)

Office Administrator – Temporary (maternity leave replacement 6-9 month)

About the position:                                                                                                                                

We're looking for a talented Office Administrator (maternity leave replacement 6-9 month) to join as an integral member of our operations team, you'll take charge of office logistics and employee experience, while working closely with our Senior Partners. Daily work with the Finance department on financial processes, receiving and paying invoices, payments to suppliers, and working with banks abroad.                                                                                                                         

This position offers you the opportunity to engage directly with both internal teams and external guests, ensuring smooth day-to-day operations: whether in the daily management of the office, organizing events, or being responsible for various and diverse areas contributions will help keep our office running seamlessly and positively impact employee satisfaction. If you are a detail-oriented, highly organized individual with excellent interpersonal skills and a proactive attitude, this position is perfect for you. The office is located in Tel Aviv.

Responsibilities:

• Be responsible for the day-to-day logistics and administration of the company office, including coordinating office operations such as kitchen supplies, office supplies, IT equipment, parking, etc.
• Be responsible for employees’ experience and well-being: Plan and execute company events, such as happy hours, Birthdays, Off-sites, etc.
• Be the focal point for managers and employees on office-related duties including mailing, shipping, office supplies, and office equipment purchase.
• Travel management for employees including flight and hotel arrangements, insurance, and expense reports.
• Support the Finance department with various financial processes such as payments to banks both domestically and internationally, receiving invoices, credit cards, employee expense reports, salary preparation, and budgets.
• Recruitment processes - reviewing candidates' resumes, conducting initial interviews, managing employee onboarding and offboarding processes.
• Communicate with vendors, suppliers, and service providers to ensure timely delivery of goods and services.

Requirements:

•  Proven experience as an Office Manager or relevant administrative role.
•  Passion for working with people!
•  Proficiency in Microsoft Office Suite, particularly Excel, Word.
•  Excellent organizational and time management skills.
•  A proactive and self-motivated approach to work.
•  Excellent written and verbal communication skills – in both English and Hebrew.
• Ability to attend daily to central tel aviv, this is an on-site position.
• Startup experience - An advantage.
• Bachelors or Associate degree - An advantage.

What We Offer:

• Opportunity to be a part of a dynamic and growing startup.
• A collaborative and supportive work environment.