Executive Personal Assistant

Summary

A leading Communication-Cyber company with a fast-moving, innovative, and collaborative culture, is searching for an Executive Assistant to CEO with excellent interpersonal skills.

We are seeking a highly organized and proactive Executive Assistant to support our dynamic CEO.

In this role, you will be responsible for a wide range of administrative, organizational and logistic support, ensuring that the CEO is able to focus on strategic initiatives.

You will be responsible for managing the CEO’s schedule, coordinating complex travel arrangements, and handling confidential information with the utmost discretion. Your strong organizational skills, attention to detail, and ability to anticipate the CEO’s needs will be essential to ensuring your success

Responsibilities:

• Manage a complex and demanding calendar, including prioritizing and scheduling meeting, appointments, business travels and daily activates.
• Manage and coordinate all arrangements of business travels (including booking flights, accommodations and ground transportation)
• Prepare and organize materials for meetings, presentations, and events.
• Assist with various projects, board meetings, and strategic initiatives.
• Take notes during meetings and follow up on action items.
• Research: Conduct research on a variety of topics.
• Build and maintain positive relationships with internal and external stakeholders through respectful and professional communication.
• Oversee special projects as assigned.
• Confidential Information: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Team Coordination: Collaborate with other executive assistants and team members to ensure seamless operations.
• Administrative Tasks: Manage administrative tasks, such as expense reports, document preparation, and filing
• This an on-site position.

Qualifications:

• Outstanding interpersonal skills.
• At least 5 years of experience as a personal assistant or executive assistant.
• Experience working in a fast-paced startup environment.
• Excellent verbal and written communication skills, in Hebrew and English.
• Strong attention to details and ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Flexibility and adaptability.
• Excellent organizational and time management skills
• Creative problem-solving and decision-making skills.
• Willing to work a flexible schedule and be available for occasional off-hours work.
• Must demonstrate a can-do attitude.
• Demonstrate highest level of ethics, discretion and ability to maintain confidentiality