Office Manager

Toka is looking for an outstanding office manager who will be the heart and brains of our office in Tel Aviv.

You would be in charge and take care of all our office needs, such as – day-to-day tasks, managing vendors and payments, managing calendars, office maintenance, etc.

Responsibilities:

• 2+ years of experience in similar role
• Oversee and support all administrative duties of the office.
• Scheduling meetings and coordinating the schedule of the company’s management.
• All office operations - day-to-day maintenance, food, and other supplies orders, managing cleaning services, deliveries etc.
• Ownership of office and administrative operations - including supplies, equipment, etc.
• Focal point for employees - onboarding, offboarding, day-to-day needs
• Manage and act as a point of contact for vendors and service providers
• Coordinate the procurement process
• Assisting the Finance department - payments to vendors, collecting all financial documents, responsible for monthly reimbursement and attendance reports, managing petty cash etc.
• Manage business travel - book flights, hotels, car rentals
• Welfare activities - happy hour & in-office celebrations, various individual gifts and recognitions, volunteering, etc.
  
  

• Proven experience as an administration manager, office manager or front office manager.
• Excellent interpersonal skills
• Excellent written and verbal communication skills in English and Hebrew.
• Proficiency in Microsoft Office (Excel, Word, Powerpoint) and email tools (such as Outlook or Google calendar).
• Strong organizational skills and ability to balance immediate/long-term priority.
• Attention to detail and problem-solving skills.
• Experience with Google Drive and Google Calendar
  
  

• Knowledge of general accounting or bookkeeping and supply management.
• Startup oriented job experience