Administrative Coordinator

ABOUT OLYID

Olyid is a dynamic real estate company with a specialized focus on the American market, bringing over four years of expertise to our clients. Our operations span multiple states across the U.S, where we leverage our in-depth knowledge of local markets to deliver exceptional service. As we continue to expand our reach, we are committed to adapting to the evolving real estate landscape and meeting the diverse needs of our clients with innovative solutions and a customer-centric approach.

What will you do?

We seek a detail-oriented and organized Administrative Coordinator to join our Tel Aviv office.

The ideal candidate will manage the logistics of property showings and handle all paperwork for our transactions.

You will ensure smooth operations by coordinating showings with sellers and buyers, collaborating with title companies, and managing all necessary documentation.

Responsibilities include:

• Coordinate Property Inception: Schedule and manage property showings for all parties involved, ensuring clear communication and efficient scheduling.
• Manage Paperwork: Oversee the preparation and organization of all necessary transaction documents, including contracts and disclosures.
• Liaise with Title Companies: Work closely with title companies to ensure all paperwork is processed accurately and timely for smooth closings.
• Maintain Communication: Provide consistent updates and clear communication to all parties involved in the closing process.
• Track and Report: Monitor transaction progress, track key deadlines, and report status updates to the team.
• Problem Solving: Address any issues that arise during the transaction process, ensuring a seamless experience for all parties.

Requirements

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills in English, both verbal and written - A must.
• Ability to work effectively in a fast-paced environment and manage time efficiently.
• Proactive problem-solving skills and the ability to adapt to changing priorities.
• High level of discretion and professionalism, as this role involves handling sensitive information and confidential documents.
• Experience in handling legal documents or paperwork in a professional setting - an advantage.

Working Hours: U.S. hours, with the flexibility to work from home.