Receptionist

Overview

The Receptionist is responsible for managing the front desk, greeting visitors, and providing administrative support to ensure efficient office operations. This role requires excellent communication skills, organizational abilities, and a professional demeanor. The Receptionist will handle inquiries, manage office supplies, and assist with various administrative tasks, contributing to a welcoming and well-organized office environment.

Responsibilities

Visitor Management

• Greet and welcome visitors in a professional and friendly manner
• Screen visitors to determine nature of request or problem and direct them to the appropriate location
• Escort visitors to staff members as needed
  
  

Communication

• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email as needed.
  
  

Administrative Support

• Assist with ordering reception supplies (files, receipts, etc) on a regular basis
• Assist with administrative tasks such as filing, photocopying, transcribing and faxing
• Update calendars, schedule meetings and manage conference rooms booking.
• Assist in preparing and formatting documents and reports
  
  

Office Management

• Ensure the reception area is tidy, presentable and well-stocked with necessary stationery and materials
• Order and maintain inventory of front office supplies
• Maintain office security by following safety procedures and controlling access via the reception desk
• Receive, sort, and distribute mail and packages
• Coordinate with other departments to ensure smooth office operations
• Perform related duties as assigned by the supervisor
  
  

Required Qualifications

• Education: Baccalaureate degree required, bachelor’s degree in business administration, Public Administration or Social Sciences Management preferred
• Experience: Minimum 2 years in a related field
• Languages: Proficiency in both national languages and excellent communication and written skills in English
• Skills: Self-motivated, quick learner with a positive attitude, cooperative and team-working skills, flexibility, discipline, honesty, professionalism, hard worker
• Computer Skills: Proficient in Windows and MS Office applications
  
  

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
  
  

Please report any suspicious communications to [email protected]

Careers - Jhpiego

Career opportunities at Jhpiego