Office Coordinator

Role: Office Coordinator

Duration: 6 months starts (long-term with quarterly reviews and the likelihood of full-time hire)

Work Location: Tel Aviv-Yafo, 6777679, Israel

Onsite role 5 days in week (Sunday to Thursday)

This position oversees the daily activities needed to ensure a functional, efficient, safe and desirable working environment for employees and takes ownership of all aspects related to our day-to-day office operation & budget.

Responsibilities

• Maintain the office condition and arrange necessary repairs – liaise with building management, provide access to building & external contractors. POC for security & IT also providing access for their contractors
• Organize office operations and procedures – maintain office guide & internal facilities platform page, ensure all health and safety guidance is followed, serve as POC for internal & external fire department.
• Health & Safety – POC for auditor on local requirements, engaging with vendors for costs & works, completing required assessments & keeping all logs up to date
• Support procurement and manage new contract and price negotiations with office vendors and service providers
• Support IT & security in their onboarding of new employees
• Partner with the HRBP on annual welfare plan and activities
• Assist the HRBP with coordination and execution of company events, toasts, birthday & holidays gifts etc. Support with arrangements & logistics
• Work hand in hand with the managers and employees to optimize the work environment for the different teams and needs
• Manage external vendors (cleaning, food and beverage, delivery services, parking, etc.)
• Purchase equipment
• Initiate and execute actions to continuously improve the work environment and strengthen the sense of community among employees and team members
• Ensure that all items are invoiced and paid on time
• Provide general administrative support to the Management team
• Coordinate with IT & security departments on their needs for the office
• Provide general support to visitors
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Address employees’ queries regarding office management issues using our ticketing platform
• Manage correspondence Requirements
• Proven office operational or administrative experience
• Ability to work in a fast-paced, high-pressure environment
• Excellent time management skills and ability to multi-task and prioritize work
• Will go above and beyond with a positive attitude, patience and love for people
• Attention to detail and problem-solving skills in a dynamic environment
• Highly proactive and ability to execute projects from start to finish
• High interpersonal and written communication skills
• Strong organization and planning skills
• Proficiency in MS Office
• High level of written and verbal English and Hebrew
• Experience working in a global environment is an advantage