Reception & Facilities Assistant

Millennium is a global hedge fund, founded in 1989, which manages $68.2 billion in assets.

Over the last 35 years, our mission has remained constant: to deliver the alternative investment industry’s highest quality returns to our investors, and to maintain a commitment to our principles of integrity, discipline, and excellence.

Millennium has more than 5,600 employees with offices in the United States, Europe, and Asia.

Job Function Summary

Millennium is looking for a Receptionist and Facilities Assistant to be responsible for managing the day-to-day operations of our Israeli office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by Office Manager.

The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.

The hours will be Sunday to Thursday from 08:30 am to 5:30 pm however flexibility is required to attend premises to supervise and monitor contractors out of these hours.

Reception Responsibilities

• Meeting of all guests and employees with a welcoming spirit
• Prepare, distribute, and manage guest and employee access cards
• Book meetings and manage conference rooms
• Log and track all deliveries, packages to the Tel Aviv office
• Keep the reception area and conference rooms tidy
• Arrange couriers, visitor parking or automated on demand booking system
• Manage building service-related phone calls
• General administrative support on ad hoc basis as required
  
  

• Communicate with building engineers on service requests
• Partner with the Office Manager to maintain company standards in daily operations
• Ensure the physical appearance, inclusive of furniture, remains clean and neat
• Responsible on a day-to-day basis to respond to employee’s office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
• Review conference rooms set ups, inclusive of cleanup after meetings and events
• Support new hires' logistics in a first day at the office with coordination with Tech Team
• Ensure that the office supply and kitchen areas are well-stocked
• Reviewing CSRE related quotes and invoices to facilitate timely payment
• Assistance in organizing company events and conferences
• Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager
  
  

• Mandatory to have proficiency in spoken & written English and Hebrew
• Good Office Management experience or background of managing complex projects is a plus
• Energetic and professional service-oriented approach
• An analytical mindset with problem-solving skills
• Microsoft Office experience
• Demonstrates strong ownership of work
• Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
• Excellent communication skills
• Personal integrity; trustworthy, honest and reliable