Modelity Technologies, a well-established FinTech company which is part of LPA group, is seeking an Office & Administration Manager (m/f/d) in part-time (80%) who has excellent organizational skills and an engaging personality to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. In addition to office management, the position also includes close work with the Finance team and support a rang of finance tasks. The Office & Administration Manager (m/f/d)will also help us maintaining positive working environment and engagement by supporting HR initiatives.

Your responsibilities

Office Management

• Ensure office efficiency by maintaining common areas, handling correspondence, overseeing supplies and equipment.
• Oversee day-to-day office activities as main point of contact in reception area, provide direct administrative support as needed to employees, managers and guests.
• Supplier Management: Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships.
• Managing Tenbis sys, attendance reports sys, cars, phones, parking, flights bookings.

Finance Administration, working closely with the Finance team to ensure:

• Banking Operations: handling banking transactions and inquiries.
• Invoice Management: Oversee the processing, verification, and recording of invoices.
• Supplier Payments: Prepare and process payments to suppliers, including tracking and ensuring timely payments.
• Payroll Support: Assist in the preparation of payroll reports and the management of employee payroll files.
• Expense Reimbursements: Process and manage employee expense reimbursements efficiently.
• Payment Tracking: Monitor and track all outgoing payments to ensure accuracy and timeliness.

Your profile

• 3-5 years of professional experience in a similar role (Office, Operations, Admin roles).
• Outstanding interpersonal abilities - service-oriented, approachable, and eager to assist others.
• Excellent organizational skills with the ability to prioritize and manage time efficiently.
• Ability to work autonomously, managing a variety of tasks effectively.
• Good proficiency level in English, both spoken and written

A global and dynamic company to work for with a professional and pleasant work environment. This is a working place where you feel ‘at home’, where everyone will be your friends and welcome you with a smile in the morning. We also understand your needs to spend time with your family, friends or school, and therefor offer a flexible working hours and a hybrid working – 2 days from office and 3 from remote.

For further information or submitting your application, please reach out to Reut Gelman (Head of HR / Modelity Technologies) via reut.gelman@modelity.com