Executive Assistant and Office Manager

About Brook Aviation:

Brook is a leading aviation company, working with Israel’s public and private sectors, taking aviation technology to the next level, while ensuring a golden standard of safety and professionalism above all. Brook was chosen in 2021 by the Israeli Government in a competitive process to be the sole provider of helicopter services to the country’s senior leadership as well as being awarded in 2022 the Israeli national Health Emergency Medical Service contract. In addition, Brook provides corporate and private flights at the highest level of service and safety.

About the Role:

As an Executive Assistant you will be responsible for providing high-level administrative support to the CEO and executive team by managing calendars, coordinating travel, preparing reports, and handling confidential information. In addition, you will be responsible for the day-to-day management of Brook’s HQ office. This role offers a unique opportunity to join an agile, fast- past, and fast-growing company with a wide range of duties and responsibilities.

This is a full-time role requiring a five-day workweek at our Tel Aviv office, with occasional offsite assignments.

Responsibilities:

·      Responsible for day-to-day administrative & logistic office operations while working directly with company management and Brook’s advisers.

·      Responsible for office maintenance, facilities, vendors, logistics and supplies.

·      Support finance operations: invoices, credit cards, payments, expense reports, etc.

·      Maintain and organize the CEO's business calendar, including scheduling meetings, appointments, and conferences. including some personal aspects

·      Coordinating executive schedules, travel, arranging meetings based on business and personal priorities.

·      Attend meetings as needed; take notes, gather follow-up action items, and follow up on next steps

·      Lead administrative projects as needed.

Requirements:

·      Excellent communication skills, quick thinker, with experience in managing stressful and complicated situations.

·      Ability to work independently, multitask and track multiple processes in parallel.

·      Outstanding administrative skills, including full proficiency in Calendar tools and Microsoft Office suite: Word, Excel, PowerPoint.

·      Fluent in Hebrew and in English, additional languages are a strong advantage.

·      Service-oriented, team player, positive, proactive, and solution-focused attitude.

·      Bachelor's degree is preferred

·      IAF military service – Advantage

·      Previous administrative experience – REQUIRED