Building Maintenance Admin

Job Summary/Goals

• Supporting Kitchen team lead with all aspects of Kitchen building maintenance services as detailed in the scope of works
• Oversee Daily Operations: Ensure the smooth daily operation of all kitchen facilities and related infrastructure.
• Manage Maintenance Schedules: Develop and manage maintenance schedules to ensure all equipment and facilities are regularly serviced and in good working order.
• Budget Management: Oversee and manage the budget for maintenance and repairs
• Vendor Coordination: Coordinate with external vendors and contractors for specialized repairs and maintenance work.
• Safety Compliance: Ensure all facilities comply with health, safety, and environmental regulations.
• Documentation: Keep detailed records of maintenance activities, repairs, and inspections.
• Individual required working in a dynamic and fast paced environment with attention to detail
  
  

• Implement safety and sanitation procedures in kitchens.
• Gain the high level of Client’s and customers’ satisfaction.
• Enter work orders into the system: Manage the work order system, receive requests from different teams, document, and catalog requests, and forward them to the relevant parties for handling.
• Order equipment from suppliers without procurement: Identify suitable suppliers, obtain quotes, place purchase orders, track shipments, and resolve issues with suppliers.
• Track invoices: Receive invoices from suppliers, check their accuracy, approve them, and submit them for payment.
• Update work files: Manage and update shared work files, ensure data backup and order, and make information accessible to relevant teams.
• Task tracking: Manage schedules, track task progress, reminders, and statistical reports.
• HR control and training: Manage the HR system, update employee information, handle disciplinary issues, coordinate training and courses.
• Document management: Manage a document management system, store and retrieve documents, ensure compliance with procedures and confidentiality.
• Make payments to suppliers: Make payments to suppliers according to approved invoices, manage account balances, and monitor the budget.
  
  

• Attend conferences and trainings.
• Support team per need.
• Support Scope manager in other scopes managing
  
  

• Compliance with Health and Safety legislation.
• High customer satisfaction survey rating.
• Great communication with Client, contractors, and Colleagues.
• Continued learning and improvement on the job
  
  

• Previous experience in an administrative role (advantage).
• High-Level English Proficiency: Excellent command of written and spoken
• Full proficiency in Office software (Word, Excel, PowerPoint).
• Knowledge and experience in working with computerized systems.
• Ability to work independently and handle multiple tasks simultaneously.
• Excellent interpersonal skills and ability to work in a team.
• Thoroughness, responsibility, and high accuracy.
• Ability to work under pressure and meet deadlines.
• Willingness to learn and develop.
  
  

• Positive attitude and proactive behavior
• Customer orientation
• Flexibility and good adaptation to changing needs and requirements.
• Open minded
• Ability to work to communicate clearly and work in a team
• Ability for multitasking
  
  

• At least 5 years of experience