Project Coordination Specialist (Part-time)

About Buildots

Buildots is revolutionizing the construction sector by introducing advanced AI and Computer Vision technologies into the traditional construction world. The platform seamlessly transforms construction sites into digital environments, where data is the key for saving time and minimizing costs.

The product is already live on sites in more than 15 countries, creating tremendous value for our clients and users. The Company is backed by a top-notch investors team that includes VCs, construction industry leaders, and well-known angel investors.

About the role

The Project Coordination Specialist will be an integral part of the Project Management team, working closely with Project Managers to ensure all projects are handled efficiently and delivered on time. This role is crucial in tracking project milestones, maintaining the flow of communication between clients and the internal team, managing meeting schedules, and ensuring that all necessary documentation is received and processed promptly.

*Please note that this is a part-time role.

What you’ll do:

• Client Communication: Act as the primary point of contact for clients regarding scheduling meetings, receiving documents, and following up on outstanding items. Ensure timely and professional communication to maintain strong client relationships.
• Documentation Management: Receive, organize, and track all incoming client documents. Ensure all documentation is complete, accurate, and stored correctly in the project management system.
• Task Tracking and Follow-up: Work closely with Project Managers to monitor project progress. Follow up with internal teams on task completion, ensuring deadlines are met and potential delays are flagged early.
• Project Monitoring: Assist in tracking project timelines, deliverables, and milestones. Update project management tools and systems regularly to reflect the current status of projects.
• Reporting: Generate regular status reports for Project Managers, highlighting key activities, upcoming deadlines, and any risks or issues that need attention.
• Process Improvement: Identify opportunities to improve project coordination processes and suggest enhancements to increase efficiency and effectiveness.

Requirements:

• Proactive and influential: Strong interpersonal skills, demonstrated ability to take initiative, motivate others, and effectively manage tasks across a matrixed team structure.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, Hebrew and English.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.
• Detail-oriented with a strong focus on accuracy and completeness.
• 2+ years of experience in a coordination or administrative role, preferably within a project management environment.
• Proficiency in G-Suite - must
• Bachelor's degree - an advantage.
• proficiency with Jira - advantage.

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