Office Admin & Employee Experience

About Hoopo

Hoopo is a fast-growing, venture-backed startup based in Glil-Yam, Israel. We specialize in transforming unpowered assets into connected fleets, offering power-efficient tracking solutions for global logistics companies in maritime, transportation, aviation, and waste management. We are dedicated to fostering a collaborative and engaging work environment, making Hoopo an ideal place to grow your career.

We are seeking a proactive and organized Office Admin & Employee Experience professional. In this role, you will ensure smooth office operations, collaborate across departments, and enhance employee engagement and experience. You’ll be key in managing HR-related tasks and contributing to a positive and productive workplace.

Key Responsibilities

Office Administration:

• Oversee daily office operations, including the management of supplies, equipment, and facilities.
• Coordinate with vendors and service providers to ensure a well-maintained and pleasant office environment.
• Assist with scheduling meetings, coordinating events, and organizing company-wide activities.
• Collaborate with the finance department to manage employee PTO, travel reports, and reimbursements.

Employee Experience and HR Operations:

• Manage the onboarding process to deliver a seamless and welcoming experience for new hires.
• Act as the primary point of contact for office-related employee concerns, fostering a supportive and inclusive workplace.
• Plan and execute company events, including happy hours, lectures, and annual celebrations.
• Support the recruitment process by managing job postings, coordinating with sourcing companies, screening resumes, and assisting with interview scheduling.
• Develop and implement initiatives to enhance employee engagement and well-being.
• Gather employee feedback and collaborate with leadership to address concerns and improve workplace conditions.

Requirements

• Proven experience in office administration, employee experience, or a related role- Advantage
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent communication and interpersonal skills, with a collaborative mindset.
• A proactive approach with a strong sense of responsibility and attention to detail.
• High English proficiency.