Reception & Facilities Assistant

Reception & Facilities Assistant

Millennium is a global hedge fund, founded in 1989, which manages $68.2 billion in assets.

Over the last 35 years, our mission has remained constant: to deliver the alternative investment industry’s highest quality returns to our investors, and to maintain a commitment to our principles of integrity, discipline, and excellence.

Millennium has more than 5,600 employees with offices in the United States, Europe, and Asia.

Job Function Summary

Millennium is looking for a Receptionist and Facilities Assistant to be responsible for managing the day-to-day operations of our Israeli office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by Office Manager.

The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.

The hours will be Sunday to Thursday from 08:30 am to 5:30 pm however flexibility is required to attend premises to supervise and monitor contractors out of these hours.

Reception Responsibilities

Meeting of all guests and employees with a welcoming spirit
Prepare, distribute, and manage guest and employee access cards
Book meetings and manage conference rooms
Log and track all deliveries, packages to the Tel Aviv office
Keep the reception area and conference rooms tidy
Arrange couriers, visitor parking or automated on demand booking system
Manage building service-related phone calls
General administrative support on ad hoc basis as required

Facilities Responsibilities:

Communicate with building engineers on service requests
Partner with the Office Manager to maintain company standards in daily operations
Ensure the physical appearance, inclusive of furniture, remains clean and neat
Responsible on a day-to-day basis to respond to employee’s office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
Review conference rooms set ups, inclusive of cleanup after meetings and events
Support new hires' logistics in a first day at the office with coordination with Tech Team
Ensure that the office supply and kitchen areas are well-stocked
Reviewing CSRE related quotes and invoices to facilitate timely payment
Assistance in organizing company events and conferences
Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager

Qualifications/Skills Required

Mandatory to have proficiency in spoken & written English and Hebrew
Good Office Management experience or background of managing complex projects is a plus
Energetic and professional service-oriented approach
An analytical mindset with problem-solving skills
Microsoft Office experience
Demonstrates strong ownership of work
Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
Excellent communication skills
Personal integrity; trustworthy, honest and reliable