Reception & Facilities Assistant

Reception & Facilities AssistantMillennium is a global hedge fund, founded in 1989, which manages $68.2 billion in assets.Over the last 35 years, our mission has remained constant: to deliver the alternative investment industry’s highest quality returns to our investors, and to maintain a commitment to our principles of integrity, discipline, and excellence.Millennium has more than 5,600 employees with offices in the United States, Europe, and Asia.Job Function SummaryMillennium is looking for a Receptionist and Facilities Assistant to be responsible for managing the day-to-day operations of our Israeli office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by Office Manager.The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.The hours will be Sunday to Thursday from 08:30 am to 5:30 pm however flexibility is required to attend premises to supervise and monitor contractors out of these hours.Reception ResponsibilitiesMeeting of all guests and employees with a welcoming spiritPrepare, distribute, and manage guest and employee access cardsBook meetings and manage conference roomsLog and track all deliveries, packages to the Tel Aviv officeKeep the reception area and conference rooms tidyArrange couriers, visitor parking or automated on demand booking systemManage building service-related phone callsGeneral administrative support on ad hoc basis as requiredFacilities Responsibilities:Communicate with building engineers on service requestsPartner with the Office Manager to maintain company standards in daily operationsEnsure the physical appearance, inclusive of furniture, remains clean and neatResponsible on a day-to-day basis to respond to employee’s office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)Review conference rooms set ups, inclusive of cleanup after meetings and eventsSupport new hires' logistics in a first day at the office with coordination with Tech TeamEnsure that the office supply and kitchen areas are well-stockedReviewing CSRE related quotes and invoices to facilitate timely paymentAssistance in organizing company events and conferencesAd hoc team requirements as they arise, to include: Holiday cover for Office ManagerQualifications/Skills RequiredMandatory to have proficiency in spoken & written English and HebrewGood Office Management experience or background of managing complex projects is a plusEnergetic and professional service-oriented approachAn analytical mindset with problem-solving skillsMicrosoft Office experienceDemonstrates strong ownership of workAble to prioritize and handle multiple tasks in a fast-moving, high-pressure environmentExcellent communication skillsPersonal integrity; trustworthy, honest and reliable