Personal Assistant to Director

Company Description

Rokka is a premier boutique bootstrap, specializing in cutting-edge, data-driven solutions. With a team of 20 young and ambitious workers, we're poised for significant growth and seeking an exceptional candidate to drive our operational excellence.

Role Description

This is a full-time on-site role as a Personal Assistant to Directors at Rokka.AI in Tel Aviv District, Israel. The Personal Assistant will be responsible for providing executive administrative support, managing diaries, and offering general administrative assistance to ensure smooth operations.

Qualifications

• Clerical Skills proficiency
• Excellent organizational and time management abilities
• Ability to work independently, multitask, and prioritize tasks in a very dynamic environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members at all levels.
• Proactive and creative problem-solving skills
• Proficiency in Microsoft Office suite
• Proficincy in Jira
• Fluent in English and Hebrew, Russian is advantage
• Ability to multi-task.
• Attention to detail and high level of accuracy.
• Ability to work under pressure, high pace.
• Ability to work extra hour if needed.

Major Responsibilities

• Managing the CEO's and COO's interface with department managers
• Working closely with the CEO and being his go-to person for all needs.
• Management meetings (preparation, minutes, and follow-up on decisions/action items).
• Oversee day-to-day operational tasks.
• Manage finance aspects, accounting tasks, and profitability reports. (Back office)
• Collaborate with the team leaders of different departments.
• Routing assignments for the work teams.
• Take care of the office’s “look & feel”, ensure a pleasant working environment.
• Availability throughout the week, including unconventional hour