Back Office Coordinator

Responsibilities:

• Helping in the process of issuing and distributing invoices to clients
• Collecting and monitoring all open balances from clients.
• Accessing bank accounts to track payables and receivables and issuing receipts accordingly.
• Preparing bank transfers for vendors, checking each supplier's tax details, and organizing information in the vendor's file.
• Follow up on attendance for employees and accordingly prepare accounts for customers in an internal system.
• Collecting and filing all invoices from suppliers in an organized manner.
• Office management and ownership of all aspects related to day-to-day office operations, logistics, and facilities
• Purchase office supplies, food and all other day to day office equipment
• Provide support to all operation departments (Finance, Facilities, HR and IT)
• Interact with internal and external parties.
• Manage calendars as requested by scheduling appointments for meetings and events

Requirements

• 1-2 years of experience in a back office role or similar roles.
• Experience in financial management, including invoicing and collections - a significant advantage
• Proficiency in Microsoft Excel& H-ERP
• Organizational skills with the ability to manage multiple tasks and priorities effectively
• Professional English
• High attention to detail
• Team player, proactive, and adaptable
• Attendance at the office four times a week