Finance & Administration Manager

Responsibilities:

Accounting & Financial Reporting:

• Maintain chart of accounts in relationship with the outsourcer;
• Follow-up the procurement tool in collaboration with the local desk;
• Follow-up the accruals with financials controllers for closings;
• Manage and supervise the monthly closings ( P&L) an quarterly closings ( B&S) in relationship with the outsourcer;
• Prepare and submit statutory accounts;
• Report to external/Internal audits with the support of the SSC;
• Prepare monthly cash forecast for Israel;
• Support SCC Reconciliation of B&S and outsourcer;
• Manage with SSC the ICO calculation and reconciliation.

Local taxes preparation and submission:

• Prepare the annual Corporate Income Tax return with the provider;
• Prepare Taxes in with the outsourcer ( VAT, Advance CIT, WHT);
• Prepare yearly Tax Pack together with the Tax Team;
• Fill-in the CFC template and liaise with HQ for the review;
• Coordinate with HQ/EU teams WHT tax clearance with local authorities;
• Communicate with local tax office if required;
• Report on EU Intra-Com and intercompany transactions when needed.

Payroll activities:

• Follow up and supervise the monthly payroll, collaborate with payroll provider and internal teams ( Payroll and HR);
• Coordinate pension, employee benefits and interactions with the insurance agency;
• Prepare the annual payroll calendar.

Facilities Management and General Office Support

Responsible for facilities management, general office maintenance, managing and covering reception, general office requests;

• Management of office contractors and regular contract reviews. Obtaining quotations and negotiating contracts for office services and raising purchase requests;
• Manage the car fleet.

Financial Planning & Analysis

Prepare budget/forecast for G&A and S&M;

Provide monthly variance analysis.

Requirements:

• Established practical finance and general office experience with emphasis on exposure to Tax aspects and responsibility for smooth running of an office;
• Good knowledge of Excel, previous experience of using accounting systems, expenses systems and procure to pay systems;
• Knowledge of current systems - Microsoft Dynamics Axapta, Ariba, Concur, Egencia, Docusign preferred;
• Fluent in English.