Project Document Controller Tier1

Req ID: [[458513]]

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

PURPOSE OF THE JOB

 Define and implement Documentation Management within the Project/Program organization.

 Define and Monitor complete Project/ Program Documentation

 Execute Documentation Life Cycle

 Support the Project/Program Documentation Manager (PrDM) of the relevant project/ program

Main Responsibilities

Key accountabilities:

 Applies the rules defined in the Documentation Management Plan (DMP), Metadata

 Controls documentation formal homogeneity: template, reference, version,

 Controls contractual documentation according to customer requirements,

 Assigns reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),

 Checks the identification used by entities and partners,

 Records in the EDMS all technical and management documentation from external entities,

 Makes sure internal validation of Project/Program documents is done before submission to Customer,

 Prepares and records documents submission to Customer/Partners,

 Sends documentation according to internal and external distribution list,

 Provides documentation reporting and indicators according to Documentation Manager’s requests,

 Deliver the Project/Program documentation on due time to Customer according to Documentation availability,

 Follows Customer and stakeholder’s documentation status,

 Creates and updates the document contractual templates according to contractual requirements,

 Creates and updates the document internal templates,

 organises, in applying internal rules/instructions, Document translation, record management and physical archiving.

 Suggests improvements of the activity (REX on documentation issues: process, organisation)

Performance measurements :

 Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)

 Perform overview about milestones in general, Billing milestones, penalties

 Adherence to process, measured by process inspections

Main Required Competences

Mandatory: Bachelor’s degree

Desirable: Bachelor in the field of technical documentation

Experience

Mandatory:

• Minimum 1 years of experience in documentation control.
• Minimum 3 years of experience in documentation control if no bachelor’s degree
  
  

• Knowledgeable of railway domain
• Knowledge of Lascom AEC/ Acomis/ project wIse/ Aconex
• Engineering environment awareness
  
  

• Fluent in English
• Good knowledge of Microsoft Office suite
• Structured Way of Working, Process Oriented