Office Manager

We're Hiring Office Manager (Maternity Leave Replacement with Potential for Permanent Position)

Key Responsibilities:

• Welcome and direct guests at the office entrance – clients, suppliers, and candidates.
• Manage the schedules of the CEO and senior executives, arrange meetings, and prepare meeting rooms.
• Provide service and support to employees and managers.
• Coordinate with various suppliers, including office supplies and leasing companies, handle orders, invoices, procurement, and negotiate price quotes.
• Perform routine orders for kitchen supplies and general office equipment.
• Oversee and manage all office facilities and services – door control, parking, mail, deliveries, and ongoing maintenance.
• Supervise the cleaning and housekeeping staff, and ensure smooth administrative operations in the office.
• Assist the HR department in organizing activities and welfare events, such as happy hours and team-building events.
• Support the HR team with various tasks.

Requirements:

• Exceptional organizational skills, multitasking abilities, and meticulous attention to detail.
• Ability to work in a dynamic and fast-paced environment with frequently changing demands.
• Assertiveness, service-oriented attitude, excellent interpersonal skills, and a positive approach.
• Energetic, responsible, proactive, and capable of working independently.
• Proficiency in Google Workspace and Microsoft Office.

Advantage for candidates with at least one year of office management experience.