Legal Operations Associate

Schear Immigration is a boutique immigration law firm specializing in U.S. and Israeli business and family immigration law. Our offices are located at 22 Rothschild Blvd in Tel-Aviv.

We are looking for a vibrant, highly organized and detail-oriented person to fill the full-time position of Legal Operations Associate. The associate will play a unique role assisting the legal team in the administration of client projects and lead our consular processing department, under the auspices of the lead attorney and paralegal team.

For this role, the ideal candidate will come from a strong operations, legal and/or service-oriented background, accustomed to navigating strict deadlines within a fast paced, high-tech setting.

Responsibilities include:

• Launching and overseeing immigration projects for corporate and private clients
• Setting up and inviting teams to collaborate through dedicated software systems
• Updating and tracking data flows in our customized application suite
• Supporting attorneys with document management
• Ensuring translation requests for documents are handled properly
• Ensuring checks for various filing fees are organized and delivered to our offices on time
• Managing and updating profiles in our immigration case management system
• Updating statuses on internal boards for various filings either in progress or closed
• Reviewing submissions checklists and coordinating with our vendors
• Leading consular processing including opening of US Embassy accounts on behalf of clients
• Review of DS-160s (online non-immigrant visa applications) and consular processing packs ahead of Embassy interviews
• Scheduling of US Embassy interviews and a prep call with our team in advance
• Review of passport status updates via the Department of State website
• Communication with clients on visa processing and passport status updates
• Updating our immigration software for future expiration dates on issued visas
• Occasional “light” translations (Hebrew to English) and ad hoc tasks

General requirements/skills:

• Bachelor’s degree in law
• Highly detail oriented
• Ability to work independently
• Excellent verbal and written communication skills
• The ability to relate and communicate to clients and people at all levels
• Native level English a must; advanced level Hebrew preferred
• Faultless spelling and grammar
• The ability to effectively prioritize and administer tasks as well as flexibility to do occasional work outside of office hours

Preferred requirements/skills:

• Minimum of 2-3 years of experience in an operations or legal setting
• Prior experience in immigration law is an advantage but not a must