Office Manager & General Administrator

Mission:

Voltify is the first and only company offering an end-to-end solution for freight rail decarbonization. By helping our team operate smoothly you will help shape the future of sustainable transportation.

Our leadership team boasts decades of experience, having built companies from inception to billion-dollar valuations in renewable energy and industry modernization.

This is an exceptional opportunity to help the growth of an extraordinary company with real impact on our world.

About the job

Voltify is seeking a highly organized and efficient Office Manager & General Administrator to join our team. In this role, you will be responsible for managing the day-to-day operations of our office, as well as providing general administrative support to the team. The Office Manager & General Administrator will play a key role in creating a positive and productive work environment for our employees.

Responsibilities:

• Assist with onboarding and offboarding processes for new and departing employees
• Assist with HR tasks
• Coordinate and schedule meetings and appointments
• Assist with travel arrangements and accommodations
• Help with sourcing and procurement
• Manage office supplies and equipment, including ordering and restocking as needed
• Handle incoming and outgoing mail
• Provide general administrative support to the team as needed

Requirements

• Native or bilingual English
• Experience in office management or general administration
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and prioritize tasks
• Attention to detail and problem-solving skills
• Experience with calendar management and scheduling
• Knowledge of basic HR principles and practices