Executive Assistant

Bering Waters Group

Administrative Assistant / Executive Assistant

Fully Remote

Working schedule: Mon-Fri 8 AM-4PM CT (American Central Timezone, equivalent to Chicago)

Location: Israel (Remote)

[Remote // TIMEZONE: CT // 5+ Years Experience]

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Bering Waters Group www.beringwaters.com specializes in blockchain projects with untapped potential. Since 2018, our trio of companies Bering Waters OTC, Bering Waters Ventures, and Bering Waters Tech have provided a decisive advantage to our wide network of financial institutions, blockchain companies, and UHNWI investors worldwide.

Join our team if: your vision is to deliver solutions that push the boundaries limiting the mainstream adoption of blockchain and cryptocurrency and if you want to develop and challenge yourself by working remotely, and closely with global industry experts.

Role Overview:

• We are looking for an Admin Assistant with excellent organizational skills and the ability to ensure a smooth day-to-day running of a remote-based office.
• The ideal candidate has a flexible aptitude to handle anything that might come in their way. The role is to create and maintain a pleasant and high functioning working environment, ensuring high levels of organizational effectiveness.
• The Admin Assistant will be a strong and reliable support to the CEO, along with effectively coordinating with the Office Manager and with the Leadership Team, all working virtually.
• The Admin Assistant will recruit and manage her/his own Assistant.

What You Will Be Doing:

• Handling the CEO’s agenda.
• Preparing and scheduling multi-parties and multi-time zone meetings.
• Communicating with clients and other counter-parties regarding administrative issues, logistics, and other topics involving complex coordination.
• Encoding and updating complex databases in cooperation with other team members.
• Preparing & organizing documents within a complex system.
• Assisting the team in various tasks, requiring effective organizing and ahead planning.
• Coordinating preparation, execution and follow-up to the meetings.
• Planning and coordinating travel itineraries for team members, working with complex travel requirements.
• Efficiently managing Executive Assistant own Assistants/Junior Assistant.

Your Experience & Profile:

• Minimum of 5 years of experience of working closely with executives up to and including C-level within the financial, tech industry, in a consultancy or in a legal firm.
• Prior virtual office coordination experience, strictly required.
• Outstanding organizational, analytical and task management skills.
• Ability to support a highly sophisticated team; experience working with seasoned managers.
• Self-motivated with a strong sense of ownership, assertive follow-through, and organizational skills; ability to operate independently with minimal supervision.
• Superior verbal and written communication, teamwork, and relationship-building skills.
• Ability to get buy-in from relevant constituents to make progress on operational priorities; capacity to influence an outcome by using fact-based approach with communicational finesse.
• Demonstrated experience setting clear objectives, providing guidance, and giving open feedback.
• Proven ability to cooperate efficiently with high-performing teams internally and externally.

What we look for in candidates:

• Self-starters, proactive.
• Have a very strong drive for learning and for quick integration of new knowledge and experiences.
• Proven ability to solve problems in a creative and innovative manner.
• Strong skills to deliver on their job responsibilities, including consistent, meticulous execution of their tasks leading to the successful completion of their projects according to the outlined scope and timeline.
• Natural skills for excelling in a fast-paced environment.
• Ability to learn how to use project management software, project management methodologies and best practices.
• Very strong drive to deliver on the company and team business commitments.
• Positive and friendly attitude, internally and externally.
• High sense of responsibility related to their role & to the tasks.
• Intention to outperform and to over-achieve

Your attitude is the most important element to us, as we are looking to integrate into our team highly performative, motivated, and positive individuals, demonstrating the above mentioned characteristics.

To apply please follow strictly the process:

Submit your application exclusively via Telegram messenger (https://telegram.org) to our team: https://t.me/BeringWaters_Careers or via an email to [email protected] and Include in your message:

• title of the role for which you are applying,
• your resume, and/or
• link to your Linkedin profile
• Whatsapp number and/or telegram ID

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CANDIDATES: [email protected]