Facilities & Office Manager- Maternity leave cover

If you are a people person, a go-getter, and bring good vibes to everything you do, vcita is perfect for you.

vcita is looking for a service-oriented, multi-tasking, self-driven facility and office manager to join vcita’s fabulous operations team.

The ideal candidate is hands-on, resourceful, adapts well to a fast-paced environment, organized, and responsible, with excellent interpersonal and communication skills.

Scope of work:

Sunday-Thursday, temporary full-time position, approximately 6 months, starting in mid-August.

Work is on-site

Why Work with us?:

At vcita, we're on a mission to empower small businesses with the best digital tools for success. Our business management solution is designed to be intuitive & easy-to-use and helps business owners streamline their operations so they can deliver exceptional client experiences.

Since our launch in 2010, we've been proud to be making a positive impact on local communities through accessible technology, with over 150,000 business owners around the world - from barbers to law firms to fitness trainers - using vcita to better their businesses.

We’ve built a team - that’s now over 200 people strong-of like-minded individuals who are passionate about technology, community, and making a difference. We thrive on collaboration and are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered.

If you're looking to be part of a community that supports small businesses and makes an impact, then join us!

Areas we’ll trust you with::

• Complete responsibility for administrative tasks, such as assisting with scheduling, expense reporting, managing meeting room schedules, etc.
• Responsibility for all front desk activities, assisting employees with office & administrative requests.
• Ensure the office work environment is well-kept and organized to a high standard.
• Manage and oversee vendors and office inventory, such as office equipment, kitchen supplies, cleaning services, etc.
• Work closely with the IT manager to coordinate and maintain office and meeting room IT equipment, order computers and IT supplies, and manage operational tasks.
• Responsibility for new hires' onboarding set-up (including office space, IT equipment, supplies, etc.).
• Supporting and assisting the Operations Team with different projects as needed
  
  

• +2 years in a relevant similar position, preferably from Tech companies.
• A people person with a positive and service-oriented attitude.
• Excellent time management skills and the ability to multitask and prioritize work.
• Excellent written and verbal communication skills in both English and Hebrew.
• Organized and pays attention to details.
• Capable of working both independently and on a team.
• Proficient in various technology software & platforms such as Google Suite (docs, sheets, slides), Office Suite (Word, Excel, PPT), and other internet applications.