CEO Personal Assistant

Are you a strong communicator with excellent time management skills? Are you the person who remains calm in fast paced environments with competing and equally important priorities? Do you have what it takes to provide executive-level support, pay attention to crucial details and apply your interpersonal skills? If so, this opportunity may be for you. The purpose of this role is to support the CEO on administration, and on managing the governance and strategy processes.

RESPONSIBILITIES

Personal Assistance

• First line of contact between the CEO and all stakeholders and visitors.

• Organization of CEO’s diary providing for all appointments and meetings, ensuring a manageable schedule is maintained and ensuring it is kept up to date and if needed a daily overview of forthcoming events with documentation provided to the CEO.

• Book and arrange CEO’s travel, transport, and accommodation.

• Reminding the CEO and Executive Group of important tasks and deadlines.

Logistics and support

• Monitor, screen, respond to and distribute incoming communications.

• Service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.

• Assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties. Provide high level confidential.

• Support the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

PROFILE

To be successful, candidates will have the following attributes:

Desired qualities:

For many, the CEO’s Personal Assistant will be their first point of contact, and therefore we would like the person who is appointed into this role to possess the following characteristic skills:

• Have a happy and cheerful presence

• Be positive with a can-do attitude

• Enjoy organizing the minutiae

• Have the desire to keep learning

• Have an innovative approach to devise and manage systems which improve efficiency

• Have confidence to solve problems and queries without reference to the CEO

Essential Skills & knowledge

• 4+ years of experience as a CEO Assistant of a global hi-tech company

• Fast learner, peoples person and with a "can-do" attitude

• Flexible and takes on challenges with passion

• Fluent in both English and Hebrew – Must

• You have a sense of ownership and can take projects E2E

• Independent with a proactive approach, detailed oriented and great coordination capabilities

• Excellent oral and written communication, with attentive listening abilities

• Discretion and trustworthiness: you will often be party of confidential information

• Willingness to carry out administrative tasks

• Educational background in Business administration, Law, Management or other relevant field

• Strong organizational and planning skills in a fast-paced environment

• Attention to detail and problem solving skills

• Excellent analytical and problem solving skills with a proactive approach to finding and proposing solutions to challenges

• Proven ability to collaborate effectively across different teams and cultures, strong relationship building skills and service-oriented attitude

• Proven ability to multi-task and keep track of several projects running in parallel

• Advanced computer skills and IT literacy, to include: Word; PowerPoint; Excel; Outlook