Office Manager

For one of our clients, a Biotech company in Nes Ziona, we are looking for a part time office manager.

The primary purpose of this job is to liaise and support General Manager, ensure the smooth operation of the office, ensure the ongoing office supply, support the onboarding of new employees, support the organization of meetings and conferences as well as travel abroad while ensuring compliance with the governing SOPs, rules and regulations.

Responsibilities:

• Oversee daily office operations and ensure compliance with company policies and procedures.
• Manage office supplies inventory and place orders as necessary, receive delivery of supplies, and approve invoices.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
• Serve as the primary point of contact for vendors, clients, and visitors.
• Assist with HR-related tasks such as onboarding new employees, maintaining personnel records, and managing employee benefits (e.g. Cibus).
• Collaborate with department heads to support their administrative needs and facilitate inter-departmental communication.
• Receive and record invoices throughout the month.
• Ensure the ongoing maintenance of the office – work with cleaning vendor, and building management.
• Send lab coats to laundry – once monthly.
• Manage external suppliers – contact, negotiations, follow up on services and goods, check invoices
• Prepare data for payroll; follow up on employees’ reporting, collect data and prepare report.

Qualifications:

• Bachelor's degree.
• Proven experience in office management or administrative role (min 2 years)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Knowledge of Priority - an advantage
• English proficient – professional English (written and verbal)
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.