Executive Assistant Office Manager

At Amirror Group, we build peer groups, organizations, families, and teams that PERFORM. We enhance team performance and agility by creating cultures of open communication, collaboration, harmony, human connection, and authenticity. Amirror's facilitators operate both locally and internationally, utilizing various tools for group facilitation, management, conflict resolution, emotional intelligence development, and more.

Executive Assistant Office Manager

We are looking for our new Executive Assistant & Office Manager who will take full ownership of all administrative aspects of the organization, ensure smooth and optimal client pipeline management, and join our mission to bring individuals and groups into inner alignment and interpersonal harmony.

Responsibilities-

·      Client Management- Supporting clients directly as the go-to person for all needs, including daily administration, calendar management, project coordination, and preparing presentations and documents.

·      Accounting Management- Client billing, feedback collection, travel reports, and expense management.

·      Supports organizational projects, including writing proposals, diagnostic interviews, organizational reports, and developing material for clients.

·      Personal Management- Supporting the executive team's ongoing needs.

Qualifications and competencies-

·      Exemplary organizing, planning, and time management skills. Proven ability to manage tasks and processes at the highest level.

·      Outstanding verbal and written communication skills in English and Hebrew- A MUST!

·      Proactive & results-oriented Mindset- Execution, quick response, and clearing tasks off the table.

·      Self-Learning- Ability to quickly learn and understand new systems and new working methods.

·      Interpersonal Skills- This is our business. Open, transparent, and active communication. Eye contact.

·      Ability to work in a Flexible, Dynamic, and Changing Environment – work under pressure and deliver quick communication with a fast turnaround.

·      Ability to interact with high-profile clients and executives.

·      Computer Skills- Full proficiency in Office and Google applications, CRM systems, project management, and task management systems.

Employment Terms and Scope-

·     25% time Position, approximately 10 hours a week. 4,000₪ per month

·      Hybrid Work- 70% remote. Occasional meetings in Tel Aviv and working on client sites in Israel and abroad.

·      Performance-Based Bonuses- Sales-related bonuses up to 15% of the service contract value.

Final Words-

. This is not a usual workplace. We are a family-owned boutique firm, and our business is to take family communication and dynamics to the next level of openness and authenticity, so get ready to GROW with us and with our clients.

· It’s a unique opportunity to work closely with world-renowned business leaders and companies and gain experience and knowledge from one of the leading firms in Israel in the field of change management.

Please contact Gil Kfir at +972 54 238 2280 or [email protected]