Administrative Assistant

Gilat Satellite Networks (NASDAQ: GILT, TASE: GILT) is a leading global provider of satellite-based broadband communications. With over 35 years of experience, we design and manufacture cutting-edge ground segment equipment, providing comprehensive solutions and end-to-end services powered by our innovative technology.

We are looking for a thoughtful and proactive Department Administrative Assistant for the R&D department. You will Collaborate closely with the SVP R&D, providing high-level administrative support and ensuring seamless operations. This role involves handling various tasks including scheduling, correspondence, data management, and facilitating communication within the department and with external stakeholders. The ideal candidate should possess excellent organizational skills, attention to detail, and proficiency in administrative tasks.

WHAT YOU WILL DO

• Manage the SVP R&D calendar, including scheduling appointments, coordinating travel arrangements, and responding to meeting requests.
• Coordinate meetings with multiple participants within the division, ensuring efficient logistics and communication.
• Handle administrative tasks such as opening Purchase Requests (PR), Purchase Orders (PO), and Goods Receipts (MIGO).
• Office Management: Maintain office supplies inventory and place orders as needed.
• Coordinate with facilities management room allocation, office repairs, maintenance, and other facilities-related issues.
• Assist in organizing departmental events, workshops, offsites, and training sessions.
• Support employee special events and order needed items per event– birthdays, sick leave, etc.
• Manage subcontractor onboarding and data management.
• Assist in the execution of special department projects and initiatives.
• Communicate important divisional events and updates to team members through email circulation.
• Data Management- assist in compiling and organizing data for reports, presentations, subcontractor lists, and other departmental needs. Upload documents as needed

REQUIREMENTS

• Experience in an administrative role is a must.
• Bachelor's degree in Business Administration or related field.
• Proficiency in English (speaking, reading, and writing).
• Ability to work full-time and willingness to work flexible hours as needed.
• Highly organized, detail-oriented, and discreet.
• Strong problem-solving skills and ability to work independently.
• Previous experience in an administrative role is preferred.