Executive Assistant & Junior PMO

We are Outbrain.

We’re one of the world’s largest content recommendation platforms, delighting audiences with engaging, personalized content recommendations while serving as the primary engagement partner and platform for the world’s top digital media companies.

We are seeking a highly organized, versatile and proactive individual to fill the role of Junior Executive Assistant and PMO. This role will provide comprehensive administrative support to the CIO in managing schedules, arranging meetings, handling correspondence while also assisting our project management office in ensuring the successful day to day operations.

What You’ll Be Doing:

• Manage and maintain CIO calendar, including scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, and events, including preparing agendas and taking minutes.
• Create prep topics per meeting
• Review open items and conduct a follow-up on action items
• Prepare and maintain documents, reports, and presentations as required.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with project planning, including project scope, objectives, and deliverables.
• Support project managers in updating project schedules and timelines.
• Monitor project progress and track key milestones and deliverables.
• Coordinate project meetings and workshops, including preparing agendas and taking minutes.
• Prepare project status reports and presentations for follow up meetings
• Support continuous improvement initiatives within the BT Operation group.

What you’ll bring:

• At least 3rd year student of B.Sc / business mgmt or computer science
• A bachelor's degree in business administration, project management, or related field is advantage
• Proven experience as an Executive Assistant or similar role, with project management support experience preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office suite and project management tools.
• Detail-oriented with a focus on quality and accuracy.
• Ability to work effectively in a fast-paced environment and under pressure.
• Eagerness to learn and develop new skills in project management

This combined role offers a unique opportunity to gain experience in both executive support and project management, making it ideal for individuals seeking a dynamic and multifaceted position.

More than snacks!

• Nearby parking place is available
• Short walking distance from Sapir train station
• Expand your toolbox with our mentorship program and internal learning tools
• Dog friendly office
• Follow your passions, visit the music and game rooms
• …and of course a fully stocked kitchen!

We Recommend #LifeAtOutbrain

Outbrain is an equal employment opportunity employer and committed to diversity and inclusion at all stages of recruitment and employment.

Our company culture is welcoming, dynamic, diverse, global, and built on top performance.

Did you know "trust" is one of our core values? We apply this value to our day-to-day by working collaboratively on a global scale. With managers and teammates often sitting in other countries and time zones, we value communication, patience, and open-mindedness to all cultural backgrounds. We encourage all ideas, and everyone gets a seat at the table!

Our team is made up of individuals who are approachable, resourceful, passionate, and proactive. We foster a sense of belonging through our Employee Resource Groups –employee-led groups in which we debate topics and drive change. From OB Green (environmental), OB WE (women empowerment), OB Good (charitable initiatives) to OB4E (diversity, equity, and inclusion), you’ll be able to share your passions with likeminded people.

Dive into the Outbrain experience via our Instagram account!

Hungry for more? Have a closer look at #LifeAtOutbrain exploring our company manifesto, Youtube channel , Outbrain Culture blog and social media channels Facebook, Instagram and LinkedIn.