Executive Assistant

Summary

Data has never been more valuable and vulnerable. As cybercriminals become more sophisticated and regulations become stricter, organizations struggle to answer one key question: “Is my data safe?”

At Varonis, we see the world of cybersecurity differently. Instead of chasing threats, we believe that the most practical approach is to protect data from the inside out. We’ve building the industry’s first fully autonomous data security platform to help our customers dramatically reduce risk with minimal human effort.

At Varonis, we move fast. We’re an ultra-collaborative company with brilliant people who care deeply about the details. Together, we’re solving interesting and complex puzzles to keep the world’s data safe.

We work in a flexible, hybrid model, so you can choose the home-office balance that works best for you.

What will you do?

This candidate will be supporting the CEO & COO of a rapidly growing software company. In order for the executive to perform at peak capacity the assistant plays an essential role in the executive schedule, daily deliverables, event preparation and department activities.

Essential Duties and Responsibilities:

• High volume of calendar scheduling balanced efficiently across numerous time zones.
• Coordinate travel logistics and full itineraries ensuring accurate connections and logistics for all executive team (car service, hotel, flights & reservations).
• Company travel approver. Responsible for ensuring compliance with company policies, optimizing travel spend, and providing guidance to employees regarding their travel bookings.
• Manage meetings logistics.
• Point of contact for the Executive Team
• Keeps executive updated on all time sensitive communication.
• Shadow the executive schedule to ensure timely attendance and attendee staging.
• Keeps meeting notes and communicates frequently about projects and schedules. Follow up on action items from meetings i.e., scheduling follow-up calls)
• Organizational skills keeping material and documents for access.
• Knowledge of filed presentation material and historical documents for access.
• Personal tasks to assist the executive as needed.
• Individual must be willing to work a flexible schedule, extra hours, and the ability to manage changing priorities daily.
• Additional administrative duties to be assigned.
  
  

• 2+ years of experience as an Executive Assistant
• English: Verbal and written proficiency at a high level is a must!
• Previous experience in a Hi-tech or fast-paced corporate environment is essential.
• Excellent organizational skills
• Ability to prioritize tasks and use good judgment in execution
• Proven travel management experience
• Be proficient in Microsoft Word, Excel and PowerPoint
• Possess excellent verbal and communication skills
• Possess excellent proofreading and spelling skills
• Be able to plan/coordinate/manage events
• Proactive
• Seeking a professional that is sharp, self-motivated, fast-paced, and highly detail oriented