CEO Personal Assistant & Front desk

We're Agora, an early-stage Fintech startup based in TLV on a mission to revolutionize the way Real Estate firms and investors manage their capital. Our Investment Management software help companies raise and preserve more capital by automating their back-office operations, increasing their investors' satisfaction, and providing them with advanced tools for better marketing efforts.

The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with Agora’s office operation. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

What are we looking for:

Key Responsibilities:

Schedule Management:

• Maintain and manage the CEO's calendar, including scheduling meetings, appointments, and events.
• Prioritize and coordinate commitments to optimize the CEO's time and productivity.
  
  

• Build a strong relationship with the CEO and provide support on personal matters as needed.
• Demonstrate discretion and confidentiality in handling personal information.
  
  

• Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
• Prepare detailed travel itineraries and ensure smooth travel logistics.
  
  

• Serve as a primary point of contact for investor inquiries and communications.
• Assist in preparing materials for investor meetings and maintaining investor relations.
  
  

• Support Agora’s office operations and ensure a well-organized and efficient workplace environment.
• Manage office supplies, equipment, and facilities maintenance.
• Coordinate with external vendors and service providers as needed.
  
  

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication (Fluent English in writing and speaking) and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in office software (e.g., MS Office, Google Suite) and calendar management tools.
• Flexibility and adaptability to changing priorities and environments.