Director of the Archives Division

OverviewThis is an NBN Connect post on behalf of another organization.

Job Description:

The Archives Division is charged with collecting documentation and copies of documentation from various sources in Israel and around the world to enrich the organization’s collection and make it accessible to millions of users in Israel and around the world, and providing advisory services to the public and management.

The relationship with users in relation to the various collections. The pursuit of enriching the archival collection, its reliable catalog, and its wide accessibility to the public constitute the core of the activities and operations of the Archives Division, and they enable it to be an extensive knowledge base that serves the activities of the various organizational units, the audience of researchers and the general public. The archive is integrated into many international projects and is an active and leading part of the global discourse on the issue of making the information accessible. The archive’s activities are carried out in a computerized environment that uses advanced technologies for cataloging and accessibility.

Due to the many areas of responsibility of the archives and the many complex operational interfaces that it maintains in Israel and around the world, it will be headed by a professional of stature and proven management experience.

Areas of Responsibility:

• Overall responsibility for the policies and work processes in the entirety of the department’s responsibilities – enriching the archival collection, cataloging, and making it accessible to the public in various ways – and overall responsibility for the strategic, methodological, and professional planning and evaluation processes of the department.
• Promote technological innovation processes in the field of information management in close partnership and coordination with the Innovation and Information Technologies Division, including promoting the use of advanced tools, and identifying and characterizing technological applications required to streamline work processes and improve the accessibility of archival collections.
• Continuous research and study of the field of archival documentation: constant updating of archival methodologies, thought processes, and policies; Identifying trends, and processes and promoting groundbreaking projects and initiatives; recommendation on desired courses of action.
• Implement innovation processes in the field.
• Partnership in processes, and projects to promote partnership and optimal work interfaces with all units of the collections system, including partnership in planning and implementation of work processes and operational interfaces in the collections system, partnership in interdepartmental/unit projects.
• Lead the archives department’s relations with other departments and coordinate activities with them to promote research, museum, educational, and commemorative projects.
• Lead and foster the archive’s network of contacts with institutions, experts, and parallel factors in Israel and abroad.
• Initiate and lead joint projects for the archive and other entities in Israel and abroad; represent the archive at conferences, in professional forums, and before parallel entities in Israel and abroad.
• Manage the department team while setting goals, guidance, accompaniment, and performance control.
• Plan the division’s annual work plan and control its implementation.
• Build, plan, and manage the department’s budget and responsibility for controlling its utilization.
• Write proposals for funding and submit performance reports to funds and funding sources.

Requirements:

• Master’s degree in relevant fields.
• A third degree is a significant advantage.
• Certificate/additional education in the fields of. management/project management is an advantage.
• A certificate in informatics/archiving is an advantage.
• Familiarity and/or experience with the field of information management is an advantage.
• Must have full command of Hebrew and English (speaking and writing).
• Mastery of additional European languages is an advantage.
• The ability to stand and present in front of an audience, in Hebrew and English is a must.
• Must have proven experience (at least three to five years) in managing a large team in a multi-tasking environment.
• Experience working in a multilingual and multicultural environment is an advantage.
• Experience in managing work processes/projects is mandatory.
• High analytical ability, integrative thinking, and strategic planning ability are a must.
• Experience working in an international environment is an advantage.
• Experience/familiarity with institutions/archives in Israel and abroad is an advantage.
• Experience in planning and managing a budget in the amount of millions of NIS and experience in budgetary control is a must.
• High-level administrative skills are a must.
• Excellent human relations, the ability to motivate employees, and the ability to work independently and in a team are a must.
• Flexibility in working hours and willingness to work abroad are a must.
• Familiarity with new and advanced technologies in the field of archiving and informatics is a significant advantage.