Contract Office Manager (6 months)

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Company Overview

At Proofpoint, people are at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success, and to that of our customers. We’re customer-focused, collaborative and committed to excellence. Through a culture of diversity, honesty and initiative, we deliver meaningful innovation that helps manage today’s biggest threats. With opportunities in all functions, we offer many exciting reasons to join our team.

Your day-to-day

• Provide general support to visitors and candidates including reception duties as required.
• Serve as the point person for maintenance, mailing, supplies, equipment, billing and snack program etc.
• Work with Facilities Manager to create and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time.
• Updating parking data.
• Manage contract and price negotiations with office vendors and service providers.
• Assist with tracking the office budget, ensure accurate and timely reporting.
• organizing office events.
• Other administrative responsibility as required.
  
  

• Proven office management, or administrative experience.
• Experience with office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Organization skills, with solid attention to detail and critical thinking.
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Able to work independently and with a remote team.