LE-A1:Program Clerk / LE-A2: Program Assistant / LE-A3 : Program Coordinator (ANTICIPATORY) 174897-6 - the Embassy of Canada to Israel (international.gc.ca)

Summary of Duties:

Program Clerk – LE-A1 / Common Services, Migration or other programs

Under the supervision of an officer or coordinator in its respective program, the incumbent supports program delivery through clerical and administrative tasks. Here is a non-exhaustive list of examples of such tasks : providing receptionist services via handling of clients, phone calls and e-mails; entering and validating information in departmental on-line systems and databases; operating office equipment such as computer, photocopier, scanner, specialized printers and other program-specific equipment; providing mail services (incoming and outgoing, paper and electronic); reviewing applications/requests/invoices from clients/providers and seeking information to ensure files/requests/documents are complete; acting as dispatcher for Embassy official vehicles and drivers.

Program Assistant – LE-A2 / Common Services, Consular, Migration, or other programs

Under the supervision of an officer or manager in its respective program, the incumbent supports program delivery through administrative tasks. Here is a non-exhaustive list of examples of such tasks : analysing documents and processing files using established guidelines and procedures; operating office equipment such as computer, photocopier, scanner, specialized printers and other program-specific equipment; providing service to internal or external clients; assisting officers of the program with reporting, researching, monitoring, tracking and liaison of activities; providing documentation, information and a variety of administrative services in the area of procurement, contracting, project management, property and facility management, HR, finance, travel; supporting a program with the organization of meetings, visits, events; entering data in various systems; maintaining contacts and information up to date.

Program Coordinator – LE-A3 / Common Services, Consular, Migration, or other programs

Under the general supervision of an officer or manager in its respective program, the incumbent supports program delivery through coordination and senior administrative tasks. Here is a non-exhaustive list of examples of such tasks: providing advice and information to internal and external clients; ensuring data integrity of systems; maintaining records, files and databases; coordinating and/or performing research and management of information for a range of subjects; establishing and maintaining a network of operational contacts; supervising the work of clerk and non-office staff position(s); making unofficial translations for internal use.

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