CEO Personal Assistant

Are you a strong communicator with excellent time management skills? Are you the person who remains calm in fast paced environments with competing and equally important priorities? Do you have what it takes to provide executive-level support, pay attention to crucial details and apply your interpersonal skills? If so, this opportunity may be for you. The purpose of this role is to support the CEO on administration, and on managing the governance and strategy processes.

RESPONSIBILITIES

Personal Assistance

• Sitting at the front desk beside the CEO office, you'll act as a first point of contact for the CEO: deal with guests, employees and phone calls

• Proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided

• Book and arrange CEO’s travel, transport, and accommodation

• Reminding the CEO and Executive Group of important tasks and deadlines

Logistics and support

• Monitor, screen, respond to and distribute incoming communications

• Service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points

• Assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties. Provide high level confidential

• Support the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. conference, Strategy days, Staff briefings and others as required

PROFILE

To be successful, candidates will have the following attributes:

Essential Skills & knowledge

• Excellent oral and written communication, with attentive listening abilities

• Discretion and trustworthiness: you will often be party of confidential information

• Tact and diplomacy

• Willingness to carry out administrative tasks

• Educational background in Business administration, Management or other relevant field

• Strong organizational and planning skills in a fast-paced environment

• Attention to detail and problem solving skills

• Excellent analytical and problem solving skills with a proactive approach to finding and proposing solutions to challenges

• Proven ability to collaborate effectively across different teams and cultures, strong relationship building skills and service-oriented attitude

• Proven ability to multi-task and keep track of several projects running in parallel

• Advanced computer skills and IT literacy, to include: Word; PowerPoint; Excel; Outlook