Operations Director

Full time position – Sunday through Thursday at our offices on Rothschild in Tel Aviv.

Please read the job description and qualifications below for Operations Director. If you feel you meet the requirements, we will be happy to hear from you.

Job Description

• Process management – ensuring that internal operations and legal processes are seamless.
• Office admin and operations – overseeing all day-to-day office operations together with the Office Manager.
• Proactively identifying ways to improve office operations and lower expenses.
• Establishing and overseeing implementation of office policies such as Employee Handbook, Paralegal Handbook, vacation policy, etc.
• Overseeing all legal staff’s day-to-day work on an administrative level.
• Data analytics/reporting – overseeing hourly reporting and flagging any deviations from set KPI’s and benchmarks. Monitoring KPI’s and metrics and adjusting as needed.
• Collection – ensuring that all bills are paid upon issuance. Sending reminders/calling clients.
• Negotiating contracts with external suppliers and service providers.
• Overseeing client expense tracking.
• Managing recruitment processes end to end. Perform initial screening and interview.
• Conducting employee performance reviews with a managing partner.
• Onboarding/offboarding employees.
• Overseeing employee welfare activities and incentive plans.
• Act as senior escalation point for client problems and financial matters.
• Personal trust duties for company and managing partner.
• Lead special projects such as office search and move. Volunteer work, etc.
• Business development – working with external legal marketing, organizing events and conferences, preparing and reviewing legal rankings, etc.
• Ad hoc duties as needed.

Qualifications

• Position requires a high degree of personal trust.
• Bachelor’s degree in business administration or law.
• Minimum of 2-3 years of experience in administrative or operations role – must.
• Bilingual English and Hebrew fluency - must.
• Highly detail oriented.
• Ability to work independently.
• Excellent verbal and written communication skills.
• The ability to relate and communicate to clients and people at all levels.
• The ability to effectively prioritize and administer tasks as well as a flexibility to work outside of office hours.