Office Coordinator

Title - Office Coordinator

Location - Onsite (Amot Atrium, 2a Jabotinsky Street, Ramat Gan, Israel)

Type - Contract

Responsibilities

• Maintain the office condition and arrange necessary repairs – liaise with building management, provide access to building & external contractors. POC for security & IT also providing access for their contractors

• Organize office operations and procedures – maintain office guide & internal facilities platform page, ensure all health and safety guidance is followed, serve as POC for internal & external fire department.

• Health & Safety – POC for auditor on local requirements, engaging with vendors for costs & works, completing required assessments & keeping all logs up to date

• Support procurement and manage new contract and price negotiations with office vendors and service providers

• Support IT & security in their onboarding of new employees

• Partner with the HRBP on annual welfare plan and activities

• Assist the HRBP with coordination and execution of company events, toasts, birthday & holidays gifts etc. Support with arrangements & logistics.

Requirements :

• Proven office operational or administrative experience

• Ability to work in a fast-paced, high-pressure environment

• Excellent time management skills and ability to multi-task and prioritize work

• Will go above and beyond with a positive attitude, patience and love for people

• Attention to detail and problem-solving skills in a dynamic environment

• Highly proactive and ability to execute projects from start to finish

• High interpersonal and written communication skills

• Strong organization and planning skills

• Proficiency in MS Office

• High level of written and verbal English

• Experience working in a global environment is an advantage