Office Manager

We are a fast-growing technology company operating in a dynamic and global environment. We are looking for a highly organized, proactive, and service-oriented Office Manager to take full ownership of the day-to-day management of the office, provide ongoing administrative and operational support to the Company, and contribute to its continued growth.

Location: Azrieli, Tel Aviv
Employment: Full-time, 100% on-site
Working Hours: 8:00 AM–5:00 PM
Position Scope: Global
Reporting to: Director of Operations
דרישות התפקיד
Responsibilities:
• Full day-to-day management of the CEO’s calendar, including scheduling, prioritization, coordination, and ongoing follow-up.
• Ongoing coordination and synchronization of the Directors’ calendars.
• Preparing and documenting agendas for meetings.
• Coordinating Board of Directors meetings.
• Confirming participants’ attendance and following up ahead of scheduled meetings.
• Organizing international business travel, including flights, accommodation, transportation, schedules, and other related arrangements.
• Coordinating the Company’s participation in conferences and other external events, including registration, travel arrangements, schedules, and related logistics.
• Taking full responsibility for the Company’s office environment, employee experience, and overall office appearance, including, but not limited to:
Company events, team-building activities, and social initiatives.
Employee gifts and company merchandise.
Organization and coordination of visits to the Company’s offices.
Ongoing office management, including coordination with cleaning and other office-related service providers.
Ordering refreshments, catering, deliveries, and supermarket supplies.
Organizing internal Company gatherings, from calendar invitations and attendance coordination through refreshments, agendas, setup, and decoration.
• Preparing purchase orders and coordinating the internal approval process.
• Communicating and coordinating with vendors and service providers regarding orders, pricing, deliveries, invoices, and other ongoing matters.
• Tracking purchase orders, deliveries, invoices, and payments, and coordinating with the relevant Company stakeholders, including the accounting function and vendors, to ensure timely processing and resolution of outstanding items.
• Managing and monitoring the Company’s employee attendance system.
• Scheduling and organizing semi-annual employee performance review meetings.
• Supporting the recruitment process, including collecting and organizing CVs, contacting candidates, scheduling interviews, and maintaining ongoing candidate follow-up.
• Welcoming and hosting visitors and guests at the Company’s offices.
• Handling ad hoc administrative and operational tasks as required.

Requirements and Personal Attributes:
• Highly proactive, with the ability to independently identify needs, take initiative, and drive tasks through completion.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Willingness and flexibility to work additional hours when required.
• Excellent interpersonal and service-oriented approach.
• Pleasant, professional, and positive attitude.
• High level of motivation, energy, and ownership.
• Ability to work effectively in a dynamic, global, and fast-paced environment.
• High level of English, both written and spoken.
• Strong proficiency in Microsoft Office.
• Strong self-learning skills and the ability to independently learn and adapt to new tools, systems, and processes.
• Highly motivated, energetic, and driven, with a strong desire to learn, contribute, and get things done.
• Strong sense of ownership and accountability, with the ability to take responsibility for tasks and processes from start to finish.
• Ability to work independently and execute tasks reliably with minimal supervision or need for follow-up.