Administration Assistant

TITLE: Administration Assistant

TYPE: New

DEPARTMENT: HIAS Israel

DIVISION: Local

HIRING MANAGER: HR and operation manager, HIAS Israel

SUPERVISOR: HR and operation manager, HIAS Israel

LOCATION: Tel Aviv-Israel

EMPLOYMENT RATE: Part-time

Position Summary

The Administration Assistant will play a vital role in ensuring the smooth operation of HIAS Israel's office. The role will be asked to support the administration of the HIAS Israel office and of its Emergency Response, often achieving a variety of key roles and tasks across functions. This role is split equally between supporting the Emergency Response Team and attending to the daily administrative needs of the office. The successful candidate will be a highly organized and adaptable individual with a strong commitment to HIAS's mission.

Essential Functions

• Managing ongoing administrative activities necessary for the efficient functioning of the office: supplier management, front desk reception, and responding to phone and email inquiries.
• Assisting the financial manager in preparing and organizing financial documents (receipts, petty cash journal, reports).
• Assisting with matters related to safety, security, and work against the organization's computer consultant and the IT department.
• Providing programmatic support as required for emergency response and HIAS Israel.
• Translating documents from Hebrew to English and from English to Hebrew.
• Liaise with vendors and IT teams to ensure timely procurement and maintenance of emergency response and HIAS Israel equipment and resources.
• Maintain accurate records of emergency response activities, including vendor contracts, equipment warranties, and IT system updates.
• Provide logistical support on-site, ensuring that all necessary resources are readily available.
• Support leadership with any other duties within the capacity of the position as needed.
  
  

Qualifications & Requirements

• Previous experience in administration, preferably in a nonprofit or humanitarian organization.
• Strong organizational skills and attention to detail.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Commitment to HIAS's mission and values.
• Fluency in English and Hebrew is required. Additional languages are a plus.
  
  

DISCLAIMER

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

HIRING PROCESS

We Are Committed To a Fair And Respectful Hiring Process, And We Do Our Absolute Best To Respond To Every Applicant. We Prioritize Communication And Transparency With All Candidates, Even Those Who Are Not Moving Forward. Here’s a Snapshot Of Our Hiring Process

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

About Us

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES

Welcome

• Acogimiento
• Hospitalité
• ????? ?????? (Hachnasat Orchim)
  
  

We Welcome the Stranger

Justice

• Justicia
• Justice
• ??? (Tzedek)
  
  

We Pursue Justice

Empathy

• Empatía
• Empathie
• ??? (Chesed)
  
  

We Approach our Clients with Empathy

Partnership

• Compañerismo
• Coopération
• ?????? (Chevruta)
  
  

We Believe in Changing the World through Partnership

Courage

• Coraje
• Courage
• ???? (Ometz)
  
  

We Act with Courage to Build a Better World

Resilience

• Resiliencia
• Résilience
• ??? (Ruach)
  
  

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.