Facility manager

EEDEN Gallery, the leading international art gallery with locations in NY, Aspen, Miami, Las Vegas, London, Dubai, Mykonos & Israel is looking for an experienced Facility manager with an enthusiastic personality and strong service orientation to join our expanding team and use his/her expertise to have a big impact on our rapidly growing company.

Job Purpose

Participate in design and management of services and processes to ensure implementation of facilities management strategy for maximum efficiency and that the most suitable working environment is attained for its employees and their activities. Ensure general and maintenance of high-end buildings so that they meet health and safety standards and also the legal requirements while managing the budgets and keeping records of all payments.

Responsibilities

• Responsible for policy and strategy implementation and short-term results (1 year or less)
• Problems faced are difficult to moderately complex

Key tasks

•  Prepare documents to put out tenders for contractors
• Monitor project to manage, supervise and coordinate the work of contractors
• Investigate the availability and suitability of options for new premises
• Compare costs for required goods or services to achieve maximum value for money
• Plan deliverables for future development in line with strategic business objectives
• Support senior management to manage and lead change to ensure minimum disruption to core activities
• Coordinate, plan and direct essential services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling
• Use a structured approach to ensure buildings meet health and safety requirements and that facilities comply with legislation to keep staff safe
• Develop appropriate plan for best allocation and utilization of space and resources for new buildings, or re-organizing of current premises
• Keep a track that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies
• Coordinate and lead one or more teams to cover various areas of responsibility
• Contribute to develop and support performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
• Monitor and respond appropriately to emergencies or urgent issues as they arise and deal with the escalations

 Skills 

Attention to details, Contract Negotiation, Contract Management, Vendor Management, Landlords, Budgets, Maintenance Management, Property Management, Space Planning, Metrics, Building Services, Supervisory Skills, Problem Solving, EDEN’s Business Knowledge, Business Processes, Business Strategy, Project Management, Stakeholder Management, Influencing, Feedback, Presentation & Storytelling, Facilitation, Negotiation, People Management, Resourcing

Experience Level

more than 5 years

High level English