Administrative Manager

Nanox is focused on applying our proprietary medical imaging technology and solutions to make diagnostic medicine more accessible and affordable across the globe.

Nanox’s vision is to increase access, reduce costs and enhance the efficiency of routine medical imaging technology and processes, in order to improve early detection and treatment, which Nanox believes is key to helping people achieve better health outcomes, and, ultimately, to save lives

We are seeking a highly organized and detail-oriented Administrative Manager to join our team at Nanox Imaging as the Administrative Manager, you will play a crucial role in ensuring the smooth day-to-day operations of our office. This position is based in the reception area, where you will serve as the first point of contact for visitors and clients. Additionally, you will be responsible for overseeing and managing various administrative tasks to support the efficient functioning of the entire office and welfare operations.

Responsibilities:

Administrative and Office Operations:

• Coordinate and execute various administrative tasks, such as document management, record-keeping, and data entry.
• Schedule appointments, meetings, and conference rooms as needed.
• Assist in the preparation of reports, presentations, and correspondence.
• Monitor and maintain office supplies inventory.
• Supervise and oversee the work of administrative staff, providing guidance and support as needed.
• Ensure compliance with company policies and procedures.
• Collaborate with other departments to streamline processes and improve overall efficiency.
• Address and resolve office-related issues in a timely and effective manner.
• Greet and assist visitors, clients, and patients in a professional and friendly manner.
• Manage incoming calls, redirecting them appropriately and taking messages when necessary.
• Maintain a tidy and welcoming reception area.
  
  

• Provide support and assistance to the annual welfare plan and employee well-being initiatives.
• Collaborate with HR to implement and manage other welfare-related activities.
  
  

• Coordinate and arrange travel logistics for employees, including flights, accommodations, and transportation.
• Ensure compliance with the company's travel policies and guidelines.
  
  

• Work closely with the accounting department to manage financial transactions, expense reports, and budget tracking.
• Assist in invoice processing, purchase orders, and other financial documentation.
• Utilize SAP for various administrative and financial tasks, leveraging your background in SAP to enhance efficiency.
  
  

• Proven experience in administrative roles, preferably in a hi-tech or startup organization.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Background in SAP is a significant advantage.
• Previous experience in a managerial or supervisory role is preferred.
• Strong attention to detail, process-oriented but can think ahead and improvise under pressure
• Service-oriented mindset, assertive and gets things done, but always with a smile
• Excellent written and spoken Hebrew and English
  
  

• Reception desk management
• Perform an extensive range of administrative tasks
• Organize, manage and execute facility operations and procedures including conference room coordination and meeting support.
• Take full ownership of all administrative responsibilities, including: office maintenance and supply, logistics, food purchases, day-to-day vendor and supplier management, etc.
• Coordinate troubleshooting of common IT issues for new hires and all staff.
• Proactively look for ways to make the office more efficient and enjoyable, and think creatively about ideas for better processes.
• Support recruiter by: screening resumes, conducting phone interviews, scheduling interviews.
• Help with new-hire procedures, including organizing employee orientation.
• Be the friendly face to our community, initial greeter and host for visitors.
• At least 2 years proven experience of administrative work in a start-up / hi-tech company
• Incredible time management and organizational skills, ability to prioritize tasks