Office Manager & Employee Experience

Firmbase is a VC-backed, enterprise SaaS fintech startup in the financial planning and analysis domain. Our founders have strong leadership, product and software development experience from Facebook, Stanford and Unit 8200. Our group of world-class investors include unicorn startup founders and senior executives from Google, Amazon and Microsoft.

Our people are our greatest asset. We spend an incredible amount of time thinking about company values and culture. This is a rare opportunity to join our core team to help manage office operations and act as a trusted operator. You will join an ambitious and dynamic team that takes pride in creating a hugely impactful enterprise product that delights customers and consists of the highest level of craft and execution.

About you:

• At least 3 years of proven work experience as an Office Manager, Executive Assistant or a similar operations role at a tech company, startup, or VC fund
• Excellent English, both verbal communications and writing skills
• Excellent MS Office knowledge
• Highly organized, detail-oriented, with problem-solving skills
• Discreet and independent professional
• Team player with excellent interpersonal skills

Main responsibilities:

• As a part-time office manager, play an important role in ensuring smooth day-to-day office operations. This involves the management of inventory, supplies, and maintenance to ensure a seamless workflow
• Work with the accounting team and handle all invoices, billings, and expenses related matters
• Lead the development and execution of our employee experience strategy, which encompasses planning and overseeing various employee initiatives such as organizing happy hours, celebrating birthdays, arranging company trips, managing swag orders, and coordinating team activities, among others
• Ensure that the onboarding experience of every new team member includes a warm welcome and a sense of empowerment from day one
• Provide support to the company's C-level executives and drive scheduling, travel planning, administrative tasks, organize team events etc
• Serve as the primary point of contact for vendors and service providers