Office Manager and Admin

Myndlift offers the most personalized mental health program. We use brain-sensing technology to help people achieve better focus and well-being by working with +1000 clinics and 10’s of thousands of individuals. 

Working across 3 different continents, we’re looking to add team members who are committed to the mission of changing how mental care works.

We are looking for a self-driven, high-energy office & admin to join our team.

In this role, you will hold the full scope of administration and office responsibilities and will be a point of contact for employees, vendors, investors, and customers, and as such, should possess excellent interpersonal skills, a can-do approach, and a sense of urgency where required.

RESPONSIBILITIES 

Accounting and administration

• Track and record all incoming & and outgoing payments and be on top of all company’s financial reports submissions and tax returns in Israel and the US.
• Data entry of subscription payments, monitoring all company expenses, and ensuring they are reported properly (internal and external). 
• Process and manage the company’s onboarding, offboarding, payroll, transactions, and billing.  
• Work closely with payroll accounting teams, CPAs, insurance agencies,  financial advisors, and auditors in IL and US. 
• Support finance operations, including the processing of invoices, credit card transactions, payments, expense reports, etc.

Office management and employee wellbeing 

• Take ownership of the office's “Look and Feel”, set as the main point of contact for all errands related to the office, and ensure the office provides a  pleasant working environment. 
• Operating all administration providers (maintenance, bills, internet, cleaning, supplies, and more). 
• Take an active part in the HR dept.  in the planning and executing of the company’s happy hours and well-being activities (in-house and off-site).

REQUIREMENTS 

• Native level English and Hebrew - MUST (will be checked thoroughly)  
• Outstanding interpersonal and communication skills, proactive, open for feedback,  patient, and service-oriented with a can-do approach - MUST.
• 1-2  years experience as office manager, admin, or a similar role - MUST
• Proficient with Microsoft Office, Gmail, and Google Sheets (including basic formulas). 
• The ability to work with employees of all levels, including higher management, exercise judgment, and work independently. 
• Must be driven, a fast learner, hard-working, highly organized, attentive to detail, reliable, and a team player. 
• Experience working in a start-up environment is a huge advantage!

Sounds like it’s a match?

Please submit your application; We would love to see what you can add to the Myndlift team!

** Please note: CVs that do not reflect the above requirements will not be reviewed **