Executive Administrative Assistant

Kelly Services, Inc., is currently seeking a Project Coordinator for a long-term engagement at one of our Global clients in Titusville, NJ.

This role is a full-time, fully benefitted position.

Hybrid work schedule - 2 days remote / 3 days onsite

Pay rate: $35/hour + benefits

RESPONSIBILITIES:

• Maintain calendar s and arrange local and global meetings
• Arrange domestic and international travel, prepare expense reports
• Respond to email requests and inquiries, triaging to appropriate business partners and administrative support from other TAs
• Take initiative to follow up on relevant issues and inform manager of status
• Handles confidential matters requiring discretion and judgment.
• Assists with scheduling interviews, and onboarding of new hires/transfers in/transfers out
• Engages in routine and complex document preparation, critical review and proofreading
• Provide a wide range of administrative support to specific managers, assisting with various tasks as appropriate
• Greet vendors and visitors Initiating contract process and PO creation in eMarketplace
• Distribute mail

QUALIFICATIONS

• A minimum of 5 years of administrative experience supporting leaders and executives is required.
• Proficient knowledge of Microsoft Office a, SharePoint, IRIS, Flexspace, MAXIMO, eMarketplace, Concur, and Our Source.
• Experience arranging complex international and domestic travel and all aspects of coordinating on/offsite meetings, including Global Connect, are required.
• Excellent verbal and written communication skills are required to properly draft, proofread and edit correspondence and interface with leaders.
• This position requires strong organizational skills, ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision.
• This position requires a demonstrated team player with a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion.
• In addition, must demonstrate excellent judgment and the ability to solve problems proactively.
• Must present him/her in a professional manner always; be detail-oriented, thorough, accurate and well organized