Personal Secretary

As the Secretary to the CEO and Management, you'll orchestrate seamless operations, managing administrative facets vital to the company's leadership.

Key Responsibilities:

• CEO Office Management: Overseeing the CEO's schedule, coordinating meetings, managing both face-to-face and virtual meetings, and ensuring the smooth running of the executive office.
• Reports and Operations: Generating reports, tracking credit charges, handling petty cash, and overseeing travel refunds.
• Presentation Preparation: Crafting presentations and materials for meetings that align with the company's strategic objectives.
• Coordination and Logistics: Managing meetings, visits, and business trips locally and internationally, including flight and hotel bookings for the entire team.
• Stakeholder Engagement: Interfacing with internal and external organizational partners, handling external guests, and summarizing discussions while monitoring task execution.
• Personal and Management Support: Tackling personal issues and offering support to the company's management on daily matters.
• Cross-Organizational Projects: Collaborating on diverse projects, including community contributions, voluntary activities, and exhibitions abroad.

Requirements:

• Systemic Vision and Responsibility
• Discretion, Reliability, Patience, and Loyalty
• Excellent Interpersonal Communication Skills
• Proficiency in Computer Applications, Familiarity with Information Systems (Advantageous)
• Fluency in English

Interfaces: Collaboration with the CEO, board members, international company sites, and various departments including finance, procurement, human resources, and corporate responsibility.