Executive Assistant to Site Leader

Overview

please add overview

What you'll bring

• Very strong written and verbal communication skills and high English level.
• Very strong service-orientation.
• Project management experience, including the development of high-profile project plans and successful execution.
• Event planning to include support for large meetings, off-sites, and team motivation events.
• Experience in managing high volumes of emails, phone calls and coordinations.
• Proven experience working in a fast-paced environment while providing superior service levels.
• Must be proactive, take ownership, and have demonstrated problem solving skills.
• Proficient in the use of Microsoft Office & Google suite tools.
  
  

• Manage Site leader and another 2-3 senior managers calendar(s); travel, meetings, and daily schedules.
• Manage all visitors related processes: Visa process, agenda, meals, airport letters, Taxis, and other services.
• Interact cross-functionally with departments, employees, vendors, or customers.
• Help with planning and organizing logistics for site events, Happy Hours, team offsites, and other activities.
• Provide timely response to emails, voice-mails, and written correspondence on behalf of the manager.
• Budget reports tracked and reconciled with department spending.
• Assisting and leading high-profile projects, off-shore executive visits.
• Liaison to the corporate office, other business units, and functional groups.
• Ensure a high level of service and accuracy in answering questions internally at the company and externally (vendors and partners).
• Maintain and create accurate databases and spreadsheets to track site information.
• Assist with organizational chart maintenance for functional groups or business units.
• Research and analyze data within the context of a project, site needs, or company direction and make recommendations for improvements.
• Communicate clearly at multiple levels and with diverse audiences.
• Effectively organize and maintain the business environment for the site and executives.
• Handle multiple tasks while being flexible as priorities and focus can change rapidly.